Nominal reports

The following reports are accessed from the Nominal > Nominal Reports menu. You can use these to keep track of your nominal accounts and their associated transactions.

Tip: You can also view bank transactions by using nominal enquiries.

Account analysis

You can produce reports to determine the postings to your nominal accounts.

Report	Description
Day Book Report	This provides details of nominal transactions posted for either a single or a range of posting dates. The posting date is the physical posting date of the transaction; the system date on which the transaction was entered, not the date entered for the transaction itself. If you enter transactions using other modules and they are held in the waiting postings file for update to the ledger, the posting date is the date they were entered into the posting file and not the date they were updated in the Nominal ledger.
List of Accounts	This lists all or a selection of your nominal accounts, depending on the criteria you select when preparing the report.
Account Analysis	Use these reports to a range of accounts to obtain a balance. For example, when reconciling the Purchase Ledger to the Nominal Ledger use this report to select your creditor control accounts in a given range to obtain a reconciliation amount. You can group the reports by account number only if you use the Account Analysis (By Number) report. If you want cost centres and departments grouped also, use the Account Analysis report.
Transaction Listing	This provides a list of current nominal transactions. The listed transactions are grouped by account number and displayed in the order in which they were added. You can sort the reports by date, source or URN. You can even enter a minimum balance to identify accounts by the status of their balance.
Non-trading Vatable Transactions	This report details a list of nominal and cash book transactions added to the ledger during the current month, that involve VAT. Specify the tax period over which transactions are included. Use the information printed in this report to reconcile with your VAT Return transactions for the same VAT period.
Unique Reference Report	This report provides a list of unique reference numbers (URNs) allocated to transactions. For each URN listed, the report details the source of the transaction, the user number of the user who entered the transaction, the transaction date and the account it was posted to Additional details include the transaction reference assigned to it when entered into Sage 200 and its associated value, credit or debit.
Waiting Postings	Use this report to see postings that have yet to be updated in the nominal accounts.
Departmental Analysis	These reports provide a breakdown of nominal accounts by department. You can produce detailed or summary reports.
Previous Year Journal List	This provides a list of previous year journals
Manual Journal Listing	This provides a list of journals you have entered manually.
Fixed Asset Details	Use this to see a list of all your fixed assets.
Fixed Asset Valuation	This provides a breakdown of asset valuation, including depreciation details for an asset.
Accounts Not Active	Use this to check which nominal accounts are hidden and who changed their status.

Financial statements

You can print profit and loss, balance sheet and trial balance statements for the current and previous periods.

You can use the available standard reports or design your own financial statement reports. For more information on that, see Financial reports.

Report

Description

Trial Balance

The Trial Balance includes account balance information for this month and year to date or for the prior month or year to date.

Profit and Loss

The Profit and Loss shows whether you are trading profitably with the balance of each income and expenditure nominal account shown.

Profit and Loss Detailed	Shows the year to date up to the period selected.
Profit and Loss (MTD-YTD)	Shows the period selected and the year to date.
Profit and Loss (MTD-YTD Budgets)	Shows the budget and actual figures for the period selected and the year to date. You enter budgets on individual nominal accounts.
Profit and Loss (MTD - YTD Percentages)	Shows the period selected and the year to date. Includes a percentage column to show the values as a percentage of the subtotal selected to be base value on the layout.
Profit and Loss (MTD-YTD) by Cost Centre	Shows a total for each cost centre for the period and selected and year to date.
Profit and Loss (MTD-YTD Budgets) by Cost Centre	Shows a total for each cost centre for budget and actual figures for the period selected and the year to date.
Profit and Loss (MTD - YTD Percentages) by Cost Centre	Shows a total for each cost centre for budget and actual figures for the period selected and the year to date. Includes a percentage column to show the values as a percentage of the subtotal selected to be base value on the layout.
Profit and Loss Prior Year	Shows the period selected and the year to date for the previous year.

Balance Sheet

The Balance Sheet shows your assets and liabilities (what you owe). The difference between the two is the net value of the company.

Balance Sheet (MTD-YTD)	Shows the period selected and the year to date.
Balance Sheet Report (MTD - YTD by Cost Centre	Shows the period selected and the year to date by cost centre.
Balance Sheet (YTD)	Shows the year to date for the period selected.
Balance Sheet Report (YTD) by Cost Centre	Shows the year to date for the period selected by cost centre.
Balance Sheet Report Prior Year	Shows previous year for the period selected and the year to date.

Cash Flow report

The Cash Flow report shows the Cash Opening Balance incomes less expenditure and the Cash Closing Balance for the selected periods.

Budget comparisons

The budget reports tell you how your company is actually performing against budgets you have set up.

Report	Description
Summary Budgets	Use this to see your nominal account budget and actual values, and the percentage difference.
Budget Statement Breakdown by Cost Centre	This report shows the budget, actual, committed and difference (Balance) for all nominal accounts with the same cost centre (fund). The report is broken down into sections per cost centre (fund) so the report can easily be separated and sent to different people.
Budget Statement Breakdown by Department	This report shows the budget, actual, committed and difference (Balance) for all nominal accounts with the same department. The report is broken down into sections per department so the report can easily be separated and distributed to different department heads via email.
Period Budgets	Use this report to check the budget figures per period that you have set for your nominal accounts. For example, you might want to compare past, current and future budget figures for a selection of nominal accounts.

Optional additional reports

These reports are available to download and install using the Custom Report Manager. See Install additional reports with the Custom Report Manager.

Report	Description
Nominal Balances (Monthly Breakdown)	Shows the balance (debit (+) or credit (-) ) of each nominal account as a total and per period for the current financial year. Accounts without balances are not included.
Profit and Loss (MTD-YTD) portrait	Shows your profit and loss for the current period and year to date in a portrait view.
Balance Sheet (MTD-YTD) portrait	Shows your balance sheet for the current period and year to date in a portrait view.
Nominal Ledger Trial Balance (detailed) portrait	Shows the debit and credit balance for all nominal accounts in a portrait view.
Trial Balance (consolidated) landscape and portrait versions	Shows the debit and credit balance for all nominal accounts by account number only.